General Clerk - Financial

Job Details

JOB POSTING #: 2024-0024

POSTING PERIOD: Friday, January 12, 2024 at 8:30 AM to Thursday, January 25, 2024 at 4:30 PM

DEPARTMENT:  Windsor Fire & Rescue Services



POSITION STATUS: Regular Full-Time



RATE OF PAY: $2,535.64 to $2,786.14 bi-weekly



  • Reporting to the Administrative Assistant, this position will be responsible for a variety of clerical and financial administrative duties utilizing advanced functions of Microsoft applications.
  • They will be responsible for processing: sourcing, sorting, data entry, photocopying, distributing and filing;
  • maintaining petty cash;
  • credit card processing, balancing and journaling;
  • processing purchase orders;
  • requisitioning;
  • preparing sole source forms;
  • creating purchase orders;
  • performing accounts receivable functions including, but not limited to, creating receipts and issuing invoices;
  • processes payroll including any staffing changes as a result of recruitment, promotion, transfers, and retirements;
  • salary increment verification, union dues deduction verification, overtime processing, and journaling overtime to correct departments;
  • respond to inquiries regarding payroll, including: banked overtime, vacation, and sick leave;
  • processing of all travel arrangements for Administration, Fire Prevention and Emergency Communications Divisions, including registering for conferences/meetings, booking accommodations, requesting advances and preparing final documentation/reimbursements. They will carry out additional administrative duties: including minute taking,  recording and compiling statistical data, database input and management, creating and maintaining spreadsheets;
  • ordering business cards for the department;
  • distributing of incoming faxes;
  • request Xerox service as required and maintaining stock and supplies for Administration;
  • entering issues into Facilities 360 as required;
  • Will provide support and serve as Emergency Operation Center/Command Post scribe as required.
  • The position is subject to overtime call back in the event of a large scale emergency situation, regardless of the time of day. 
  • Responsible to cross train on all clerical positions within the Department and provide coverage as required. 
  • Will perform Occupational Health & Safety duties as outlined in the Corporation’s Health and Safety Program. 
  • Will perform other related duties as required.


  • Must have an Ontario Secondary School Graduation Diploma plus one (1) year of post-secondary courses in Office Administration or Business from a Community College or Ontario Ministry of Education equivalencies;
  • Must have over six (6) months of experience in a computerized office environment with the ability to operate a personal computer and use fully programmable software such as Word, Excel, PowerPoint, email and data base management to develop/use applications, forms and templates to produce a variety of reports and correspondence;
  • Must hold and maintain a current, valid and lawful Class “G” Driver’s license in accordance with the Highway Traffic Act, for the purposes of operating a City of Windsor vehicle and provide a driver’s abstract as a condition of employment;
  • Must be proficient in word processing with a minimum typing speed of 40 wpm;
  • Must have excellent written, organizational, oral communication and strong public relations skills to work independently and establish work priorities;
  • Must have the skills to analyze and problem-solve as well as the skills to identify issues, make appropriate decisions and refer to appropriate staff;
  • Must have arithmetic skills to compile and calculate expense accounts/petty cash fund and track budget expenditures;
  • Must have excellent interpersonal skills and the ability to work with minimal supervision;
  • Must have judgement ability necessary to answer inquiries from program managers, general public, partner agencies and clients and determines when to refer queries to superiors, peers or partners;
  • Previous experience working with and recording minutes is considered an asset;
  • Previous experience working within an emergency environment is an asset;
  • Knowledge of municipalities, townships, communities within the County of Windsor/Essex is an asset;
  • Knowledge and experience with PeopleSoft HRMS, PeopleSoft Financials, AMANDA, Crisys, IMS forms and ICO software will be considered an asset;
  • Knowledge of the functions, policies and procedures related to WFRS in order to obtain and provide information and perform administrative duties is an asset;
  • Knowledge of legislation and regulations relevant to office operations (WSIB), and a knowledge of the Windsor Fire and Rescue Service and its relationship with other City Departments and client groups is a definite asset;
  • The physical demands analysis associated with this job indicates a sedentary level of work.


  • Only those applicants selected for an interview will be acknowledged
  • We offer a smoke-free office environment
  • Personal information is collected under the authority of the Municipal Act, c. 25 as amended, and will be used to determine eligibility for employment.
  • The Corporation of the City of Windsor is an Equal Opportunity Employer

In accordance with the Accessibility for Ontarians Act, 2005 and the Ontario Human Rights Code, the City of Windsor will provide accommodations throughout the recruitment, selection and/or assessment process to applicants with disabilities.  If selected to participate in the recruitment, selection and/or assessment process, please inform the City of Windsor Human Resources staff of the nature of any accommodation(s) that you may require in respect of any materials or processes used to ensure your equal participation.